AMEAC 2023
ExMEAC & AMEAC
From the 25th of September to the 1st of October, EUROAVIA Sevilla will host one of the main and most important events of EUROAVIA: The AMEAC, which will be preceeded by the ExMEAC ( September 24th to September 26th)
But… Why choose?
We encourage you to join us in both to recive a full experience.
The ExMEAC: 24th-26th September
The goal of this Extra Meeting of the EUROAVIA Congress (ExMEAC) is to elect the DIB Officers.
Once and if they are elected they will join Pavitarpal Singhlitt , elected in the EMEAC 2023 held in Bremen.
The AMEAC: 25th September- 1st October
The Annual Meeting of the EUROAVIA Congress (AMEAC) follows the Electoral Meeting of the EUROAVIA Congress (EMEAC) and it completes the Business Year by exonerating the IB 2022-2023 and by accepting the DIB members as IB 2023-2024 after the approval of their Business and Financial Plan.
The Schedules
Application
28th of May 2023 at 18:00 UTC
The first round of applications opens.
18th of June 2023 at 21:59 UTC
The first round of applications ends.
Until 25th of June 2023 at 21:59 UTC
Confirmation emails for the applicants will be sent to each (P)AS/AM/WG. Once the membership is confirmed, personal confirmation emails with a reminder of the cancellation rules plus the payment information will be sent to every accepted participant in this first round.
2nd of July 2023 at 18:00 UTC
Only in case the Quorum for the Congress or the minimum number of participants are not reached, the second round of applications starts.
23rd of July 2023 at 21:59 UTC
The second round of applications ends.
The number of participants for both ExMEAC & AMEAC Sevilla 2023 is 50. Additionally, IB and DIB officers participations will be considered outside the 50 regular participations to ensure their attendance to the congresses.
Participants can apply only for ExMEAC (24th – 26th of September 2023), only for AMEAC (25th of September – 1st of October 2023), or for both ExMEAC & AMEAC (24th of September – 1st of October 2023)
During both rounds of applications (P)AS/AM/WG have the possibility to deliver a priority list for their participants. If (P)AS/AM/WG do not provide a priority list within 7 days after the confirmation email is sent to them, the “first-come first-served” criteria will be followed among their members.
The priority to accept the participants until Quorum is achieved will be given to:
1. People who apply for both ExMEAC & AMEAC.
2. DIB Candidates. The conditions to apply as such are defined in the DIB call. For more information contact the International Board at ib@euroavia.eu.
3. First (1) member of the priority list of every AS, following the “first-come first-served” criteria among the different AS.
After Quorum is achieved and every first member of all the AS priority lists are accepted, second priority will be given to:
1. People who apply for both congresses.
2. First (1) member of the priority list of every PAS/AM/WG, following the “first-come first-served” criteria among the different PAS/AM/WG.
3. Second (2) member of the priority list of every AS, following the “first-come firstserved” criteria among the different AS.
4. Second (2) member of the priority list of every PAS/AM/WG, following the “firstcome first-served” criteria among the different PAS/AM/WG.
5. Third (3), forth (4)… member of the priority list of every (P)AS/AM/WG, following the “first-come first-served” criteria among the differents (P)AS/AM/WG.
That means, in case after the closing of the first round of applications the Quorum is not reached, only the first person of the priority order of every AS will be accepted and then the second round of applications will be open.
For the complete document you can click here: Application and Cancelation Rules
The participation fee is:
- Only ExMEAC: 50€, which covers 2 nights (24th – 26th of September 2023) of accommodation and every meal, including welcome dinner.
- Only AMEAC: 120€, which covers 6 nights (25th of September – 1st of October 2023) of accommodation and every meal, including final dinner.
- Both ExMEAC & AMEAC: 150€, which covers 7 nights (24th of September – 1st of October 2023) of accommodation and every meal, including welcome dinner and final dinner.
The payment information regarding the participation fee will be provided to the participants via email, once confirmed.
Arrival and departure will be paid by the participants and must be arranged by them.
EUROAVIA Sevilla will not provide accommodation outside of the event dates. However, if a participant needs to stay extra days, EUROAVIA Sevilla will assist him/her in finding proper accommodation.
In the case that a member has been confirmed by the organizing committee to participate in the ExMEAC & AMEAC Sevilla 2023, but, for any reason, is unable to participate in the event, there is an option of canceling the participation.
In order to do so, the member will have to send an email to sevilla@euroavia.eu stating the reason for the cancellation and the participation fee will be partially/fully paid, based on the following criteria:
If the member cancels his/her participation, the respective Local Group or WG is responsible for transferring the cancellation fee to the event organisers, under the condition that his/her place cannot be filled by someone else on the waiting list.
Participants on the waiting list that are admitted due to cancellation will have the possibility to cancel within one (1) week from receiving the acceptance email without paying a cancellation fee.
After this week, the cancellation fee will be according to the periods listed above.
The Hostel
A2c Hostel is an Urban Hostel located in one of the many streets that feed into the Alameda de Hercules, an Area with vibrant night life, perfect for walking, enjoying Sevillian food and socialising.
How to reach the hostel?
From the Airport to Santa Justa Train station:
EA (airport special) bus line:
Cost: 4.50€
Available from:
4:30 – 0.30 (next day) (Sevilla to Airport)
5:20 – 1:15 (next day) (Airport to Sevilla)
From Santa Justa train station to A2c Hostel:
5min walk+ 32 or C2 bus line + 10min walk:
Cost: 1.40€
Available time:
Both bus lines approx 6:00 to 00:00.
From Plaza de Armas Bus station to A2c Hostel:
3min walk+ C3 or 06 bus line+ 10min walk
Cost: 1.40€
Available time:
Both bus lines approx 6:00 to 00:00
OR
21 minutes walk
From Prado de San Sebastián transport hub to A2c Hostel:
The University
The ETSI is the school of the university that holds some of the old major engineerings.
The building was created for the Expo’ 92 and was made to hold the exhibitions of most of the South American countries.
It’s located in the Isla de la Cartuja, old home of the Expo’ and now a bussines park mainly for STEM companies.
How will we go to the University?
The plan is to walk, it’s a 25 minutes walk from the hostel to the university, it doesn’t have any slope and the sidewalks are wide and flat. BUT if someone needs it there is the option of doing half of the way by bus: from the hostel to the uni using the C2, and the other way using the C1.
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